Trustees: Chair Ron Williams, Gary Dever, Pamela Sayre
Fiscal Officer: Barb Bloxam
Executive Asst. to Board of Trustees: Beth Clark
Call meeting to order: Chair Williams called the meeting to order.
Pledge of Allegiance: Chair Williams led the Pledge of Allegiance upon opening the meeting.
Minutes of meeting held July 23, 2007
Minutes were reviewed. Trustee Sayre requested to correct the opening of the meeting adding her name instead of Trustee Dever. It was also requested to include the time of arrival of Chair Williams.
Trustee Sayre moved to approve the minutes as corrected seconded by Trustee Dever. Minutes were approved unanimously.
Payables were presented. Trustee Dever moved to approve payment of the bills and was seconded by Trustee Sayre. Motion to pay bills approved unanimously.
Fiscal Officer Bloxam dispersed the auditors report to the trustees. It was noted within the report that although the 2005-2006 audit passed the current accounting procedures do not comply with the GASP accounting program required by the Auditor of the State of Ohio. Fiscal Officer Bloxam told the trustees she is in the process of scheduling training with UAN and will meet the required guidelines before the year end.
Chief Long distributed the Brown Township monthly EMS and Fire runs for 2007. Currently in 2007 there have been a total of 78 EMS runs and 22 Fire runs. This is down from previous years. The fuel report for the period of 6/28/2007 thru 8/1/2007 was 390.2 gallons. The Norwich fire station construction has began and Chief Long reported they will be in temporary housing until the projected completion in about a year. All phone numbers will remain the same during this temporary relocation.
Mr. Chester Jordan, MORPC attended the meeting to introduce himself and to communicate the services offered by MORPC. He reported on past and future projections in population in Franklin County and how MORPC is working to plan for growth and development.
Elizabeth Clark, Executive Assistant to the Trustees reported the following:
The Big Darby Accord working group met in an abbreviated session on July 25. The following items were briefly discussed:
|A one-year anniversary activity summary was to be brainstormed at the August Zoning group meeting. Mayor Coleman, Columbus City council members and other elected officials and participants have scheduled a canoe trip on the Big Darby on September 7 at 8:30 a.m. to celebrate the first anniversary of the Accord adoption.|
|Town Center Master plan focus group meeting schedule|
|Post construction monitoring plan was out for comment until August 1. (BIA asked for an extension until August 10.) Brown Township comments were submitted before the August 1 deadline.|
|OSU watershed grant was not awarded to the Big Darby effort.|
|Open Space Advisory Council- preliminary discussion of the Hellbranch Watershed Forum proposal to serve in this capacity. The discussion will continue. |
Trustee Sayre and Executive Assistant to the Trustees Elizabeth Clark attended the Big Darby Accord Revenue Generation meeting held July 25. Greg Stype, legal counsel, was present to answer questions. The highlights of the meeting are as follows:
|Three revenue generation tools are under consideration:|
1. Tax increment financing districts (TIFS)
2. New community authorities
3. Voluntary developer contributions
|These are the tools successfully being used in Columbus’ Pay as We Grow initiative, demonstrating previous developer buy-in. The largest potential source of revenue comes from the proposed residential TIFS (which can include non-residential property) followed by new community authority revenues. The revenue is intended to be used for such costs as open space, stormwater systems, etc. TIF revenues can be used for capital expenses only; new community authority proceeds can be used for operation and maintenance of capital facilities benefiting the new community authority. Developer contributions are very flexible with those revenues being available up front for the very earliest costs.|
|Written questions submitted previously by Hilliard were discussed and answered.|
|Greg Stype will convene a meeting(to be scheduled) of township and county representatives to discuss TIF revenue issues relevant particularly to these jurisdictions. |
|Many of the questions proposed by participants are not legal issues but policy questions to be answered by the participating jurisdictions.|
|While the consultant has been selected and has begun work, a contract has not yet been signed. Final comments were sought in late July on the proposed scope of services. Brown Township’s comments were submitted on July 31. |
The Big Darby Accord Town Center Master Plan consultants conducted eight focus group sessions and one public open house. Thirty-nine people attended the focus groups, including environmental advocates, residents, land owners and developers, practitioners and resource people. About 40 people attended the public open house, 21 of who filled out comment forms. The objective of the focus groups and open house was to begin to determine what questions associated with the Town Center Master plan need to be answered by the consultant team that ultimately prepares the plan. The next step is a public meeting to be held on August 28 from 7:00-9:00 pm. at Westland High School. Purposes include distribution of a survey and the receipt of applications for people to serve on the stakeholder group that will assist in development of the request for proposals and consultant selection. The cli9ent group and consultants meet again this week to finalize plans for the open house and discuss notification.
The highlights of the Big Darby Accord Zoning Group included the following:
|Discussion of Prairie Township’s work on riparian buffer regulations. The Zoning Commission has expressed concern.|
|Franklin County’s working group on stream setback regulation was to meet again to discuss concern about existing lots.|
|Town Center Master Plan information is available on the website.|
|Hilliard has requested that a zoning case for property at Alton-Darby and Scioto-Darby be heard by the Big Darby Accord Advisory Panel, even though Hilliard has not adopted the Accord. Brief discussion of this at the Big Darby Accord Working Group meeting concluded with the perspective that is would be useful for Hilliard projects in the watershed to be held to the same standard as those of jurisdictions who have adopted the Accord and that the Panel’s perspective should be sought on hearing the case. Because the August meeting of the Panel has been cancelled due to lack of an agenda, the Hilliard representative proposed that she contact the working Group for seek permission to email the Panel to ask their opinion about hearing the case.|
|The development review checklist will be on the website this week.|
|Discussion of the annual update. It was decided that the publication will be in a brochure format with bulleted progress items and graphics prepared for a broad audience. The Columbus and Franklin County representative will prepare a draft for Zoning group review by August 15. |
Stakeholders present at the meeting reported the discussions of the focus groups went very well and the experiences of those involved will, in their opinions, result in constructive recommendations. The trustees noted a need to get information out to the residents of the township. They said in the past it has been hard to get the community involved. Suggestions included resources such as surveys, newspapers and websites.
An audience member commented building and growth cannot be accomplished without water/sewer services. It was noted by Exec Assist Clark and Trustee Dever that these services will begin as more information is generated from the Master Plan. It was noted there currently are no reports of any interests from developers. Trustee Dever noted again, more information is needed that will be generated from the Master Plan.
Trustee Dever reported the mound located behind the firehouse has graded and will be mulched.
Chair Williams will be contacted by FEMA to begin the installation of a tornado siren in the approximate area of Cole Rd and I-70.
A revised proposal was submitted to install storage cabinets and shelving in the administration office and included various repairs at the administration building and township hall. Trustee Dever moved to accept the proposal seconded by Trustee Sayre. The motion passed unanimously.
A Morris Rd resident reported there are still holes in the road due to surveying. Trustee Williams told him he would make some calls and request to get them filled.
Trustee Dever reported the need to add an additional pipe in the swale area of the pond. He met with a contractor and received a bid of $350.00 to complete this construction. Trustee Sayre moved to approve the construction, seconded by Trustee Dever. The motion passed with all trustees saying Yea.
Harold Jerman of Morris Rd. reported there are several areas along Morris Rd. in the ditch that has washed out and recommended repair by installing approx. 20’ x 8” pipe in these areas. Further discussion is to follow.
A cost comparison is being completed to determine the possibility of running a natural gas line currently located at the corner of Roberts and Walker vs: the cost of propane currently being used at the firehouse and township buildings. The report will be available at the next meeting.
A resident asked if the township kept and reported any crime within the township. Trustee Dever said there is currently nothing reported. He suggested looking into getting this information to be posted on the website for township residents. The resident asking the question had recently had property theft and damage and thought it would be a good idea to inform other residents. Research and discussions regarding this matter will continue.
With no further business, Trustee Sayre moved to adjourn and was seconded by Trustee Dever. The motion passed unanimously.
The meeting was adjourned.