Trustees: Chair Pam Sayre, Ron Williams, Gary Dever
Fiscal Officer: Barb Bloxam
Asst. to Board of Trustees: Elizabeth Clark
Call meeting to order: Chair Sayre called the meeting to order at 7:30 p.m.
Pledge of Allegiance: Chair Sayre led the Pledge of Allegiance upon opening the meeting.
Minutes of meetings held Oct 20th and Nov 17th 2008:
Meeting minutes were reviewed. Trustee Williams moved to approve the minutes, seconded by Trustee Dever. The motion passed unanimously.
Bills were presented for payment. Trustee Dever moved to approve payment of the bills seconded by Trustee Williams. Action to pay bills approved unanimously and the motion was passed.
Receipts for the month of November, 2008 were $17039.45 and expenditures were $394,539.03 resulting in a bank balance of $1,745395.68.
Franklin County Sheriff Report:
Franklin County Sheriff Officers reported house thefts in the area. They believe the last two thefts occurred during the day when residents were not at home. Witnesses noticed and white van and white station wagon driving in the areas during this period of time. Residents are encouraged to watch homes in their neighborhood and report any suspicious activity to the Franklin County sheriffs office..
Elizabeth Clark, Asst. to Board of Trustees, Report:
Town Center Master Plan
The Town Center Master Plan Request for Proposals (RFP) was released to potential consultants on November 26. Proposals are due on January 18. The client group will meet again soon to make decisions about the selection process. Cost-sharing for the Town Center Master Plan has been altered to a formula in which the City of Columbus will contribute $50,000, the two townships will contribute a maximum of about $84,000 each, and the Franklin County Economic Development and Planning Department will contribute the rest of the estimated $500,000 cost.
Open Space Advisory Council
The Big Darby Accord Working Group has reached a tentative conclusion on selection of an agency to staff and manage the Open Space Advisory Council on a volunteer basis. That decision will be finalized over the next couple of weeks.
A meeting of the Revenue-Raising Group, including attorneys working with the various jurisdictions, will be held on December 18 to discuss the role of the proposed annexation agreement in memorializing revenue decisions.
Big Darby Accord Advisory Panel
The Big Darby Accord Advisory Panel will meet on December 11 to hear a presentation from staff on the development process and the Panelís role and position in it.
Big Darby Accord Working Group
The Big Darby Accord Working Group met on November 28 and heard updates from the other groups.
Franklin County Commissioner Marilyn Brown
Trustee Sayre and I met with Franklin County Commissioner Marilyn Brown on December 4. Commissioner Brown expressed her support for the Big Darby Accord and the role of the cooperating governments in bringing it to fruition.
Trustee Williams requested an interest in meeting with other townships currently involved in the Revenue-Raising discussions of the proposed annexation agreement in memorializing revenue decisions. Beth Clark said she would act upon the request and update the Trustees regarding the progress.
Fiscal Officer Bloxam reported meeting with Anissa Hughes, Revenue officer for the IRS to review 941 2006, 2007 and 2008 quarterly payments. Questions were presented from the IRS regarding applying quarterly payments correctly. Barb brought all documents and corrections were made as needed to balance all payments for each quarter. An overpayment of $539.93 will be refunded by the IRS.
Roof and siding repairs have been completed at the firestation and township hall.
Proposals for 2009 services and products used by the township was presented by Fiscal Officer Bloxam. Township property lawn and landscape services, property insurance and propane was priced. Mr. Bruce Jaynes from Ohio Gas presented services and pricing from his company to the Trustees. The Trustees requested further time to gather information and will continue the review at the next meeting.
The State of Ohio Auditors office updated the computer, printer and software leased from the state by the township. The existing computer, printer and monitor was given to the township from the state with instructions to keep, donate or dispose of as determined by the township.
Fiscal Officer Bloxam requested to donate all replaced computer components to the Norwich Fire Dept. office located at Walker Rd. after removing all township data. Trustee Sayre made a motion to approve the donation. The motion was seconded by Trustee Dever. All Trustees voted unanimously to approve the motion and it was passed. The data was removed and the Norwich Fire Dept. personnel were very grateful to have an additional computer and printer in their office.
There were no audience discussions.
With no further business, Trustee Williams made a motion to adjourn the meeting, seconded by Trustee Dever. The meeting was adjourned at 10:10 p.m. after a unanimous vote.