Trustees: Ron Williams, Gary Dever, Pamela Sayre
Fiscal Officer: Barbara Bloxam
Exec. Asst. to Board of Trustees:
Call meeting to order: Fiscal Officer Bloxam called the meeting to order at 7:30 p.m.
Pledge of Allegiance: Fiscal Officer Bloxam led the Pledge of Allegiance upon opening the meeting.
Trustee Williams motioned to elected Trustee Sayre as Chair Trustee and Trustee Dever as Vice Chair for 2008. Trustee Dever seconded the motion. The motion carried unanimously. Trustee Sayre then resumed the chair position to lead the remainder of the meeting.
Minutes of meeting held 12/27/2007:
Trustee Dever moved to approve the minutes. Trustee Williams seconded the motion and the minutes of the meeting held 12/27/2007 was approved unanimously.
Trustee Dever moved to approve payments of the bills reported. Seconded by Trustee Williams. The motion to approve payment of bills was approved unanimously.
The report provided by Exec. Assistant to the Trustees, Elizabeth Clark, was read and reviewed by the Trustees.
Town Center Master Plan
The Town Center Master Plan Request for Proposals (RFP) was released to potential consultants on November 26. Proposals are due on January 18. We anticipate receiving proposals from ten to twelve consultant teams. The client group met January 11 to finalize the selection process. Pending approval from the jurisdictions, the consultant selection schedule is as follows:
|January 18 – proposals due|
|January 25 – receive list of responsive proposals |
|January 28 – client group picks up copies of responsive proposals for review|
|February 4 – client group meets to develop short list|
|February 8 – jurisdictions approve final short list|
|February 11 – short listed consultants notified|
|February 26, late afternoon/early evening – public presentations by short-listed consultants|
|February 26, evening – reception for elected officials and short-listed consultants|
|February 27 – client group interviews with short-listed consultants|
Franklin County’s proposed stream setback regulations have been held at the Franklin County Rural Zoning Commission (RZC) after recommendations of approval from the Big Darby Accord Advisory Panel and the Franklin County Planning Commission in the summer. The proposal was scheduled to be heard at the December 20 RZC meeting which was cancelled due to lack of quorum. It is now scheduled to be heard at the January 17 meeting.
The Zoning Group met on January 9 and agreed to review revised Panel checklist input at a meeting on January 23, following the next Big Darby Accord Working Group meeting. The input was received from Panel members at staff’s request in an effort to streamline the checklist, staff report, and Panel review process. Additionally, the group discussed an approach to the preparation of conservation development regulations. Two models have been provided to the core staff group (made up of Franklin County, Prairie Township, City of Columbus, and Brown Township staff members) for discussion at the next regularly scheduled Zoning Group meeting on February 13. The plan is for the core staff group to get a draft to an acceptable stage for review and comment by a larger group of stakeholders. A timetable for completion has not yet been developed.
Alternative Wastewater Treatment Systems
Staffs of Franklin County, Prairie Township, Brown Township, and City of Columbus were set to meet on January 15 to begin identifying geographies appropriate for regional alternative wastewater treatment systems case studies. The Columbus Planning Division offered GIS capabilities and staff capacity to get this initiative off the ground.
Big Darby Accord Advisory Panel
On January 8, the Panel met in its annual organizational meeting. Brown Township appointee Joe Martin was re-elected as chair and Pleasant Township appointee Keith Goldhart was re-elected vice chair. Panel members also briefly discussed the input they had provided to staff on the checklist and its use. Beginning in February, Panel meetings will be held at 373 S. High St., in Meeting Room A on the First Floor at 1:30 p.m. on the second Tuesday of each month. New member Don Armour replaces Columbus appointee Jeff Sharon, who resigned. Prairie Township appointee Bruce Whyte has resigned and a Franklin County vacancy continues to exist.
Soccer Fields Proposal
Discussions have been held with Franklin County planning staff concerning a potential development proposal on Langton Road. The January filing deadline is January 15. The preliminary proposal involves 16 soccer fields on 75 acres in Brown Township and Canaan Township in Madison County, to be operated by the Mid-Ohio Select Soccer League. When the proposal is filed, additional information will become available.
NPDES annual report
The annual report for Franklin County’s National Pollutant Discharge Elimination System Phase II permit is due to Franklin Soil and Water Conservation District by February 28. The purpose is to report on various storm water mitigation activities undertaken by the participating jurisdictions.
|Franklin County Rural Zoning Commission, consideration of stream setback text amendment, January 17, 1:30 p.m., 373 S. High St., 26th Floor|
|Big Darby Accord Working Group, January 23, 9 a.m., Franklin County Memorial Hall|
|Big Darby Accord Revenue-Raising Group, January 29, 1:30 p.m., Franklin County Memorial Hall|
|Big Darby Accord Advisory Panel, February 12, 1:30 p.m., 373 S. High St., Meeting Room A, First Floor|
|Big Darby Accord Zoning Group, February 13, 9 a.m.., Franklin County Memorial Hall|
|Big Darby Accord Working Group, January 23, 9 a.m., Franklin County Memorial Hall|
|Big Darby Accord Revenue-Raising Group, January 29, 1:30 p.m., Franklin County Memorial Hall |
Trustee Dever reported the septic and sewer system was operating properly.
Fiscal Officer Bloxam reported property and liability insurance coverage quotes were being gathered and will be presented at the next meeting to be held March 18, 2009.
Chair Pam Sayre announced the beginning of the organizational part of the meeting.
Chair Pam Sayre requested the review of current wages earned by Brown Township personnel. The following increases were awarded:
- Motion made by Chair Pam Sayre, seconded by Trustee Dever to increase Don Williams from $17.00 to $18.00 per hr. Sayre and Dever approved.
- Motion made by Chair Pam Sayre, seconded by Trustee Williams to increase Scott Dever from $17.00 to $18.00 per hr. Sayre and Williams approved.
- Motion made by Trustee Dever , seconded by Trustee Williams to increase Glen Elfrink from $13.00 to $14.00 per hr. Motion approved unanimously.
- Motion made by Trustee Williams, seconded by Trustee Dever to increase Gene Hicks from $13.00 to $15.00 per hr. Motion approved unanimously.
- Motion made by Chair Pam Sayre, seconded by Trustee Dever to increase Gene Hicks from $150.00 per mowing to $180.00 for mowing township properties. Motion approved unanimously.
- Trustee Dever entered a motion to increase reimbursement for travel associated with township duties to equal the per mile amount of $ 50.5 per mile as established by the Federal Government.
- Trustee Williams made a motion to assign Chief Long as the Fire Prevention Officer for 2008. The motion was seconded by Trustee Dever. The motion was approved unanimously.
- Trustee Dever moved to allocate $200.00 for attending conferences in 2008. Seconded by Trustee Williams. All Trustees voted to pass the motion.
- Trustee Williams nominated Fiscal Officer Bloxam and Chair Pam Sayre as primary records retention officers for 2008 as outlined with the statutes of the State of Ohio Auditors Office. The motion was seconded by Trustee Dever. The motion passed unanimously.
Chair Pam Sayre requested any questions or comments from the audience.
Residents on Langton Rd. expressed a concern for the potential development of 16 soccer fields on 75 acres in Brown Township and Canaan Township. One of many concerns would be the increased traffic that would be generated causing great concern for the safety of horses/riders and children in the area. It was suggested to install road signs asking motorist to drive slowly. Elizabeth Clark noted this request is preliminary and once filed would go before the Big Darby Panel for review among other agencies. She collected contact information and will keep them informed as she obtains information regarding this proposal.
With no further business to discuss, Trustee Dever moved to adjourn the meeting. Seconded by Trustee Williams. The motion to adjourn passed unanimously. The meeting was adjourned at 9:15 p.m.