Pledge of Allegiance: Fiscal Officer Bloxam led the Pledge of Allegiance upon opening the meeting and requested the Trustees to nominate a chair and vice chair for 2009.
Nomination of Chair and Vice Chair for 2009:
Minutes of meetings held December , 2008:
Franklin County Sheriff Report:
Chair Dever addressed the attendees of the meeting asking any if anyone would like to introduce themselves. Jamie Mueller for Prairie Township came to observe the meeting. Matt Borror, a new resident of the township, also came to become familiar with the Trustees and activities within the township.
Joe Martin was in attendance and presented the following report on the Big Darby Accord Advisory Panel:
On June 10, 2008 the Advisory Panel heard case AP-08-03 from Franklin County on a rezoning request by Professional Subdivision & Association Managers, Ltd. The request was to rezone approximately 2.15 acres from R (Rural) to the Select Commercial Planned District (SCPD) thereby legitimizing an existing office use. Professional Subdivision Association Management is in the business of providing management for homeowners associations in single-family subdivisions throughout central Ohio. The panel recommended denial as the application and associated checklists were incomplete and the applicant declined to submit requested plans and drawings. The Franklin County Planning Commission also recommended denial for the same reasons. The Rural Zoning Commission conditionally approved the request as the applicant had complied with all requests and requirements for plans and drawings. The Board of County Commissioners approved the rezoning request.
On November 11, 2008 the Advisory Panel heard case AP-08-04 from the City of Hilliard on their Skilken Development project. The owner/applicant was the Estate of Evelyn Jerman, the City of Hilliard, and Skilken Development. The case was presented by John Talentino of the City of Hilliard. The property consists of approximately 166 acres and is located on the south side of Scioto Darby Creek Rd, east of Alton Darby Creek Rd. The request was to rezone the property from A-1 (Agricultural District) and S-1 (Special District) to a PUD (Planned Unit Development) consisting of retail, office, and park land. The development included relocation of existing soccer fields, construction of new boulevard to connect Cosgray Rd. with Alton-Darby Creek Rd. and the restoration of Hamilton Run along the western edge of the existing Hilliard Park land. The development also included a re-alignment and restoration of the Cover Groff Run resulting in a reduction of the 100-year floodplain. The panel recommended for approval with the following conditions:
A condition to include the Franklin County Commissioner’s Resolution passed in April 2008 adding riparian setbacks was not part of the approval as there was a misunderstanding of parliamentary procedures on the part of several panel members. The development is currently awaiting action by Hilliard City Council.
The Big Darby Accord Advisory Panel meetings are held on the second Tuesday of each month in Meeting Room A on the first floor of the Franklin County Courthouse (373 S. High St.). All meetings materials are available before and after each meeting on the Big Darby Accord website (http://www.FranklinCountyOhio.gov/bigdarbyaccord). Panel meetings are open to the public.
A question and answer session followed and the Trustees expressed their appreciation to Joe for updating everyone on the issues.
Elizabeth Clark, Asst. to Board of Trustees, Report:
Big Darby Accord Advisory Panel
Big Darby Accord Revenue Raising Group
Prairie Township passed a resolution in December endorsing the revenue proposal.
Open Space Advisory Council
Big Darby Accord Working Group
Stormwater Advisory Committee
The Trustees discussed Resolution # 1227081 passed at the meeting held Dec. 27, 2008 to employ Loveland & Brosius as needed for legal services not to exceed the amount of $20,000.00. Due to the uncertainty of the extent of possible legal services needed in 2009, Trustee Williams made a motion to withdraw Resolution # 1227081. The motion was seconded by Trustee Sayre. The vote for the motion carried unanimously. Further discussion resulted in the decision not to cap the cost of legal fees but to make every attempt to keep this cost as low as possible. Trustee Williams then motioned to accept Resolution #119091 to employ Loveland & Brosius as needed for legal services without the inclusion of an amount to exceed. The motion was seconded by Trustee Sayre and passed unanimously.
The carpet installation has been completed in the office and day room section of the firemen’s living quarters.
Fiscal Officer Bloxam distributed registration forms for all Trustees for the upcoming Ohio Township Winter Conference.
Fiscal Officer Bloxam discussed the current status of the completion of Norwich Fire Contract payment due in February and will have the expenditures/receipts report and check prepared for the next meeting.
Trustee Dever reported on continuing drainage issues throughout the township. The Trustees are working with Franklin County Engineers to identify the most critical areas within the township and discuss possible remedies. Trustee Dever reported the cost for the work and materials that may be needed to install or repair existing drain tiles may be assessed in the form of taxes for each resident. This is currently just a suggestion and further meetings with Franklin County and the Division of Soil and Water will continue.
Trustee Sayre motioned to retain employment of Scott Dever for snow removal at his current rate of pay for 2009, seconded by Trustee Williams. Trustees Sayre and Williams voted to pass the motion.
Trustee Dever motioned to retain employment of Glen Elfrink for snow removal at his current rate of pay for 2009, seconded by Trustee Williams. The Trustees voted to pass the motion unanimously.
Trustee Dever motioned to retain employment of Don Williams for equipment maint/repair and snow removal at his current rate of pay for 2009, seconded by Trustee Sayre. Trustees Dever and Sayre voted to pass the motion.
Trustee Sayre motioned to retain employment of Charles Gene Hicks for mowing township property at his current rate of pay for 2009, seconded by Trustee Williams.
Trustee Sayre motioned to retain employment of Elizabeth Clark as the Asst. to the Board of Trustees at her current rate of pay and compensation for 2009, seconded by Trustee Williams. The Trustees voted to pass the motion unanimously.
Fiscal Officer Bloxam requested the Trustees to consider contracting cleaning to be done at the township buildings at a cost of $50.00/each visit for both buildings. Trustee Williams made a motion to allocate funds for this purpose, seconded by Trustee Sayre. All Trustees voted to pass the motion.
Trustee Dever presented a proposal from Rescue Rooter to provide maintenance checkups to the sewage system at a cost of $100.00 per requested inspection. Upon review of the Trustees, Trustee Sayre made a motion to accept the proposal and was seconded by Trustee Williams. The Trustees voted to pass the motion unanimously.
Trustee Dever opened the floor to audience at the completion of township business.