Brown Township Logo
   Brown Township
2491 Walker Rd.
   Hilliard, OH  43026
   (614) 876-2133
614) 876-2421
   Gary Dever, Trustee
   Pamela Sayre, Trustee
   Joe Martin, Trustee
   Greg Ruwe, Fiscal Officer

  (614) 527-6390

 Call 911 for Emergencies
   Held at 7:00 p.m. on the 3rd Monday of
     each month in the upstairs meeting
     room of the Brown Township Firehouse
     at 2491 Walker Road, Hilliard, Ohio

Other meetings, when held, are advertised at least 24 hours in advance with time and location.

 By Franklin County [website]
Jan 19, 2009
  Welcome Contact Us Search Area Services

Learn about the
Big Darby Accord


In Attendance:
Trustees: Pam Sayre, Ron Williams, Gary Dever
Fiscal Officer: Barb Bloxam
Asst. to Board of Trustees:
Call meeting to order: Fiscal Officer Bloxam called the meeting to order at 7:30 p.m.

Pledge of Allegiance: Fiscal Officer Bloxam led the Pledge of Allegiance upon opening the meeting and requested the Trustees to nominate a chair and vice chair for 2009.

Nomination of Chair and Vice Chair for 2009:
Trustee Williams motioned to nominate Trustee Dever as Chair Trustee for 2009. The motion was seconded by Trustee Sayre. Trustees Williams and Sayre voted to pass the motion unanimously. Trustee Sayre nominated Trustee Williams as Vice Chair for 2009. Trustee Dever seconded the motion. Trustees Sayre and Dever voted and the motion passed unanimously. Fiscal Officer Bloxam then turned the leadership of the meeting over to Chair Dever.

Minutes of meetings held December , 2008:
The minutes of the meetings held December 15, 2008 and December 27, 2008 were reviewed by the Trustees. Trustee Williams made a motion to approve the minutes seconded by Trustee Sayre. All voted to pass the motion unanimously.

Fiscal Actions:
Bills were presented for payment. Trustee Sayre moved to approve payment of the bills seconded by Trustee Williams. Action to pay bills was approved unanimously.

Norwich Fire Departement Report:
There was no report presented from Norwich Fire Department.

Franklin County Sheriff Report:
Franklin County Sheriff Officers Goodrich and Crossley reported a home invasion occurred on Walker Rd resulting in minimum theft and property damage. Trustee Dever asked the officers how many calls the Franklin County Sheriffs’ office receive a month in the Brown Township area. They reported approximately 4 to 5 a month, with the majority of calls resulting in false alarms usually due to home owners setting off their alarms. The officers asked the meeting attendees to call 462-3333 for non-emergency requests that will phone the radio room directly. 911 should be called for emergencies.

Chair Dever addressed the attendees of the meeting asking any if anyone would like to introduce themselves. Jamie Mueller for Prairie Township came to observe the meeting. Matt Borror, a new resident of the township, also came to become familiar with the Trustees and activities within the township.

Joe Martin was in attendance and presented the following report on the Big Darby Accord Advisory Panel:

2008 Events

bulletJoe Martin re-elected Chairman
bulletKeith Goldhardt re-elected Vice-Chairman
bulletJohn Tetzloff reappointed at Columbus representative
bulletAshley Hoye replaced Bruce Whyte as Prairie Township representative
bulletProfessor Steven Gordon selected as At-Large Board Member January 2008
bulletProfessor Steven Gordon reselected as At-Large Board Member January 2009
bulletHilliard adopted the Big Darby Accord Watershed Master Plan in May 2008
bulletApplication checklist was reviewed and revised to obtain better information from applicants
bulletProfessor Steven Gordon unveils new mapping tool based on data assembled by the Accord consultants
bulletEducational meeting held in December on wetland ecology and Roberts Rules of Order

Cases Heard

On May 13, 2008 the Advisory Panel heard case AP-08-02 from the City of Columbus on their Summerlyn Project. The request was to rezone approximately 4.1 acres from R (Rural) to Residential (R-2) and Limited Commercial (L-C-4). The proposal continued the existing commercial zoning along Broad Street to the east and completed the residential development by allowing all or portions of 5 lots to be subdivided and constructed with single-family homes. The applicant proposed to conserve 2.77 acres of the R-2 zoned land as open space. This represented 67.5% of the total site area. The panel recommended approval with the following conditions:

  1. The applicant shall be subject to the Accord’s developer contribution recommendations for the residential lots where a dwelling couldn’t be constructed without approval of this rezoning.
  2. The applicant shall work with staff to ensure the permanent protection of the trees along the west property line.
  3. The proposed bio-retention basin and constructed wetland shall only receive storm-water from the areas depicted on the site plan/engineering plan. The existing commercial zoning to the east of this site shall drain towards the Big Run watershed.
  4. Native plants are to be used in the fifty foot wetland buffer.
  5. The existing wetlands on the site are to be labeled as Tier 1 land.
    This project was conditionally approved by the Columbus Development Commission and is currently awaiting action by Columbus City Council.

On June 10, 2008 the Advisory Panel heard case AP-08-03 from Franklin County on a rezoning request by Professional Subdivision & Association Managers, Ltd. The request was to rezone approximately 2.15 acres from R (Rural) to the Select Commercial Planned District (SCPD) thereby legitimizing an existing office use. Professional Subdivision Association Management is in the business of providing management for homeowners associations in single-family subdivisions throughout central Ohio. The panel recommended denial as the application and associated checklists were incomplete and the applicant declined to submit requested plans and drawings. The Franklin County Planning Commission also recommended denial for the same reasons. The Rural Zoning Commission conditionally approved the request as the applicant had complied with all requests and requirements for plans and drawings. The Board of County Commissioners approved the rezoning request.

On November 11, 2008 the Advisory Panel heard case AP-08-04 from the City of Hilliard on their Skilken Development project. The owner/applicant was the Estate of Evelyn Jerman, the City of Hilliard, and Skilken Development. The case was presented by John Talentino of the City of Hilliard. The property consists of approximately 166 acres and is located on the south side of Scioto Darby Creek Rd, east of Alton Darby Creek Rd. The request was to rezone the property from A-1 (Agricultural District) and S-1 (Special District) to a PUD (Planned Unit Development) consisting of retail, office, and park land. The development included relocation of existing soccer fields, construction of new boulevard to connect Cosgray Rd. with Alton-Darby Creek Rd. and the restoration of Hamilton Run along the western edge of the existing Hilliard Park land. The development also included a re-alignment and restoration of the Cover Groff Run resulting in a reduction of the 100-year floodplain. The panel recommended for approval with the following conditions:

  1. The Hamilton Run restoration is to be completed prior to the development of the parkland in the southwestern corner of the site (area of the 100-year floodplain).
  2. The Clover Groff Run restoration project is to be of the best design to restore the stream and preserve as much of the existing woodlands as is practical.
  3. The wetlands shall be protected/mitigated consistent with the requirements of the USACE and Ohio EPA.
  4. There is to be no injection wells on the site.
  5. The pentagon-shaped parcel in the center of the site (shown as Exhibit A on the Record of Action), directly west of the ball fields on the west side of the Clover-Groff Ditch, which at the time was designated as flood plain, not be developed and remain as open space.

A condition to include the Franklin County Commissioner’s Resolution passed in April 2008 adding riparian setbacks was not part of the approval as there was a misunderstanding of parliamentary procedures on the part of several panel members. The development is currently awaiting action by Hilliard City Council.

The Big Darby Accord Advisory Panel meetings are held on the second Tuesday of each month in Meeting Room A on the first floor of the Franklin County Courthouse (373 S. High St.). All meetings materials are available before and after each meeting on the Big Darby Accord website ( Panel meetings are open to the public.

A question and answer session followed and the Trustees expressed their appreciation to Joe for updating everyone on the issues.

Elizabeth Clark, Asst. to Board of Trustees, Report:
Chair Dever announced Beth was not in attendance. He shared with the audience her credentials and experience. He stated she is respected and knowledgeable in dealing with many issues involving the township and that the Trustees were very glad to have her.
In the absence of Elizabeth Clark, Trustee Williams read the following report:

Big Darby Accord Advisory Panel
On January 13, the Big Darby Accord Advisory Panel heard a presentation from Panel member Dr. Steve Gordon on an on-line mapping tool that he has developed for use by Panel members in evaluating development proposals. Additionally, staff presented a 2008 implementation progress report.

Big Darby Accord Revenue Raising Group
A staff meeting has been scheduled for January 23 to review and discuss status and next steps with regard to the proposed revenue proposal. Additional topics for the staff meeting include launching the Town Center Master Plan, defining a transportation study, utilities agreements, further stakeholder outreach, talking with elected officials, and 2009 goals.

Prairie Township passed a resolution in December endorsing the revenue proposal.

Open Space Advisory Council
The Open Space Advisory Council met on January 15, with light attendance because of weather conditions. Lacking a quorum, draft by-laws were not considered. The group discussed the various stream restoration projects underway in the watershed and proposed various changes to the open space map maintained and updated by MORPC.

Big Darby Accord Working Group
The Big Darby Accord Working Group met on December 17 and heard reports from the various initiatives underway.

Stormwater Advisory Committee
A special meeting with township representatives was held on December 17. Trustee Dever and I attended. The consultants have since followed up and need Brown Township to complete a questionnaire.

Coming Events
• Big Darby Accord Working Group, 9 a.m., January 28, 150 S. Front St.
• Big Darby Accord Advisory Panel, 1:30 p.m., February 10, 373 S. Front St., Meeting Room A
• Stormwater Advisory Committee, 1 p.m., February 18, 940 Dublin Road

Old Business:
Bruce Jaynes, Ohio Gas, was present to answer any questions regarding the proposal to provide propane used to heat the township buildings. Trustee Sayre asked the time frame the proposed price of $1.59 per gal. would be charged and he answered through March of 2010. Other costs regarding tank rentals and length of transition time were discussed as well. Trustee Williams requested to contact and discuss pricing with the current supplier before making any decisions. The Trustees thanked him for attending the meeting and answering their questions.

The Trustees discussed Resolution # 1227081 passed at the meeting held Dec. 27, 2008 to employ Loveland & Brosius as needed for legal services not to exceed the amount of $20,000.00. Due to the uncertainty of the extent of possible legal services needed in 2009, Trustee Williams made a motion to withdraw Resolution # 1227081. The motion was seconded by Trustee Sayre. The vote for the motion carried unanimously.  Further discussion resulted in the decision not to cap the cost of legal fees but to make every attempt to keep this cost as low as possible. Trustee Williams then motioned to accept Resolution #119091 to employ Loveland & Brosius as needed for legal services without the inclusion of an amount to exceed. The motion was seconded by Trustee Sayre and passed unanimously.

The carpet installation has been completed in the office and day room section of the firemen’s living quarters.

Fiscal Officer Bloxam distributed registration forms for all Trustees for the upcoming Ohio Township Winter Conference.

Fiscal Officer Bloxam discussed the current status of the completion of Norwich Fire Contract payment due in February and will have the expenditures/receipts report and check prepared for the next meeting.

Trustee Dever reported on continuing drainage issues throughout the township. The Trustees are working with Franklin County Engineers to identify the most critical areas within the township and discuss possible remedies. Trustee Dever reported the cost for the work and materials that may be needed to install or repair existing drain tiles may be assessed in the form of taxes for each resident. This is currently just a suggestion and further meetings with Franklin County and the Division of Soil and Water will continue.

New Business:
2009 Brown Township employment:

Trustee Sayre motioned to retain employment of Scott Dever for snow removal at his current rate of pay for 2009, seconded by Trustee Williams. Trustees Sayre and Williams voted to pass the motion.

Trustee Dever motioned to retain employment of Glen Elfrink for snow removal at his current rate of pay for 2009, seconded by Trustee Williams. The Trustees voted to pass the motion unanimously.

Trustee Dever motioned to retain employment of Don Williams for equipment maint/repair and snow removal at his current rate of pay for 2009, seconded by Trustee Sayre. Trustees Dever and Sayre voted to pass the motion.

Trustee Sayre motioned to retain employment of Charles Gene Hicks for mowing township property at his current rate of pay for 2009, seconded by Trustee Williams.
The Trustees voted to pass the motion unanimously.

Trustee Sayre motioned to retain employment of Elizabeth Clark as the Asst. to the Board of Trustees at her current rate of pay and compensation for 2009, seconded by Trustee Williams. The Trustees voted to pass the motion unanimously.

Fiscal Officer Bloxam requested the Trustees to consider contracting cleaning to be done at the township buildings at a cost of $50.00/each visit for both buildings. Trustee Williams made a motion to allocate funds for this purpose, seconded by Trustee Sayre. All Trustees voted to pass the motion.

Trustee Dever presented a proposal from Rescue Rooter to provide maintenance checkups to the sewage system at a cost of $100.00 per requested inspection. Upon review of the Trustees, Trustee Sayre made a motion to accept the proposal and was seconded by Trustee Williams. The Trustees voted to pass the motion unanimously.

Trustee Dever opened the floor to audience at the completion of township business.
Joe Martin reported he felt the township was in need of more law enforcement coverage and suggested the possibility of hiring a law officer for this purpose. Several discussions followed including determining the cost and gathering data to support the need.
Trustee Dever said he would gather information from the Sheriff’s department regarding the cost to the township and report at the next meeting. Trustee Williams will gather information from Norwich Township regarding their contract with Hilliard Police and Trustee Sayre will gather information from Washington Township with regards to a joint contract between the two townships.

With no further business, Trustee Sayre made a motion to adjourn the meeting, seconded by Trustee Williams. The meeting was adjourned at 10:05 p.m. after a unanimous vote.

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